A date held on a promise
The couple says they'll book. You turn down another wedding for the same day. The deposit never comes.
A December Saturday lost, worth a full-day booking.
PikZiy Books / FOR PHOTOGRAPHERSFOR PHOTOGRAPHERS
Billing software for photographers. Book the date. Get the balance.
Send a wedding or shoot quote the couple accepts on their phone, take the booking deposit, add extra hours and travel, and let reminders collect the balance before the day. A receipt for every payment, and GST done right.
Sign-ups open November 2026 · 14-day free trial · No card needed to start
What is billing software for photographers?
Billing software for photographers handles the money side of every booking: the quote, the deposit that holds the date, the balance and extras, receipts, and reminders, for couples and families as well as brands.
PikZiy Books gives you quotes clients accept online and payment tracking that shows exactly what is still owed on each booking.
WHERE SHOOT MONEY SLIPS
The photos are perfect. The paperwork isn't.
The balance after the gallery
The photos go out, the couple is on honeymoon, and the balance waits until someone feels awkward enough to ask.
₹1,48,680 still owed six weeks after delivery.
Extras agreed on the day
Two extra hours at the reception, a second location, travel. Agreed in the moment, forgotten on the invoice.
₹12,000 of extra coverage never billed.
A BOOKING, START TO PAID
From enquiry to the final payment.
Screenshots of the real app with a sample photographer, Frame & Field Photography in Pune.
- 01
Quote the package and extras
List the package, the pre-wedding shoot, extra hours and travel as separate lines, with SAC 998381 and GST. Put the deposit, the balance date and delivery time in the terms.
- Saved packages with their price
- Extra hours as hours × rate
- Accepted online by the couple
- 02
Take the booking deposit
Issue the invoice for the booking and record the deposit when it arrives, by UPI, bank transfer or online. The invoice shows Partly paid and the balance due.
- Deposits and part payments
- UPI with a screenshot as proof
- Due date set for before the shoot
- 03
A receipt for every payment
Each payment gets a numbered receipt showing what was paid, how, and the balance still due. Print it or save it as a PDF, and let a thank-you email go out on its own.
- Your own receipt series
- Shows the balance still due
- Thank-you emails if you want them
- 04
The balance, collected for you
Reminders go out before the balance is due and on the day, each with a button to pay. They stop when the invoice is paid.
- Up to six reminder steps
- Gentle, firm or final
- Quiet days with nothing sent
FREE CALCULATOR
What should a shoot cost?
Enter the hours on the day, how long editing takes, what your time is worth, and the costs of help, travel and gear. See the least you should charge, and the deposit and balance.
CHARGE AT LEAST
₹66,500 before GST
30 hours of your time, 20 of them at the desk after the shoot, worth ₹45,000, plus ₹21,500 for help, travel and a ₹7,500 share of your gear.
- Booking deposit (30%)
- ₹19,950 + GST
- Balance before the shoot
- ₹46,550 + GST
- Total with GST at 18%, same state
- ₹78,470.00
Photography is usually billed under SAC 998381 at 18% GST once you are registered. Rounded up to the next ₹500. Nothing you type is saved.
More on pricing and payments: how much to charge and advance and partial payments.
ON YOUR CLIENT'S PHONE
Booked from the sofa.
Couples read quotes on their phones, often together. The quote opens with every line and your terms, and accepting takes their name and one tick. When the invoice follows, the same kind of link has a button to pay.
No app, no login, no PDF to forward around the family.
WHATSAPP OR SOFTWARE?
Why a booking on WhatsApp isn't a booking.
| WhatsApp and a PDF | PikZiy Books | |
|---|---|---|
| The quote | A price in a chat | Every line, with terms, accepted online |
| The deposit | “Will send tomorrow” | Recorded, with a receipt |
| Extras | Agreed on the day, forgotten | Lines on the invoice |
| The balance | Asked for, awkwardly | Reminders with a pay button |
| GST | Worked out on a calculator | On every line, with SAC 998381 |
| Your year | Scrolling back through chats | Every booking and payment in one list |
WHAT YOU GET
Everything a booking needs, except the camera.
Quotes for every shoot
Packages and extras, accepted online.
Couples, families and brands
Individuals without a GSTIN, or businesses with one.
Deposits and balances
Part payments, with what's still due.
Receipts
Numbered, for every payment.
Online and UPI payments
Your own gateway, or UPI with proof.
Reminders
Before the balance is due, by email.
Your logo
On every quote, invoice and receipt.
Gear and travel expenses
By category, with repeating ones.
Growth plan and aboveA second shooter's login
Three people on Growth.
Growth plan and aboveGST returns
GSTR-1 and GSTR-3B from your invoices.
Growth plan and aboveRetainers
Monthly content shoots for brands, invoiced for you.
Business plan and aboveCoupons
Discount codes for seasonal offers.
Business plan and abovePLANS
Which plan you need.
Starter covers bookings, deposits and receipts. Growth adds expenses, GST returns and a second login.
| Feature | Starter | Growth | Business | Enterprise |
|---|---|---|---|---|
| People who can sign in | 1 | 3 | 10 | 25 |
| Quotes, deposits, receipts and reminders | Included | Included | Included | Included |
| Online and UPI payments | Included | Included | Included | Included |
| Expenses and reports | Not included | Included | Included | Included |
| GSTR-1 and GSTR-3B tools | Not included | Included | Included | Included |
| Retainers and coupons | Not included | Not included | Included | Included |
Every plan has unlimited invoices, customers and items, and starts with a 14-day free trial. Prices are published when sign-ups open in November 2026. Businesses that sign up from 1 November 2026 to 30 April 2027 and pay for a year get 18 months for the price of 12. Compare every feature
QUESTIONS
Asked, and answered.
What is billing software for photographers?
Billing software for photographers sends a clear quote for a shoot, takes the booking deposit, bills the balance and any extras, and gives the client a receipt for every payment. It should work for couples and families as well as businesses, and handle GST once you are registered.
How do I take a booking deposit?
Send the quote with the deposit in its terms. When the client accepts, issue the invoice for the whole booking and record the deposit as a part payment when it arrives. The invoice shows Partly paid and the balance due, and the client gets a numbered receipt. See advance and partial payments.
Can I invoice couples and families, not just companies?
Yes. Add the client as an individual with their name, address and contact details; no GSTIN is needed. The place of supply comes from their address.
How do I add extras like extra hours?
As their own lines: extra hours with “hours” as the unit and your hourly rate, travel and stay, a second shooter, or a pre-wedding shoot. Save the ones you use often as items so they fill in with their price and SAC code.
Which SAC code do photographers use?
Photography and videography services usually fall under SAC 998381, at 18% GST once you are registered. Printed albums and frames are goods with their own HSN codes and rates, so check how to bill them with your CA. See HSN vs SAC codes.
Do photographers need to register for GST?
Once aggregate turnover crosses ₹20 lakh in a financial year for services (₹10 lakh in some north-eastern states). Below that you can invoice without GST, with just your PAN on the invoice. See invoicing without GST registration.
Can clients pay the balance online?
Yes. Connect your own Razorpay, Cashfree or Easebuzz account and the invoice gets a Make Payment button for UPI, cards and net banking. Clients can also pay you by UPI directly and attach the screenshot.
Will clients get reminded before the balance is due?
Yes, by email on the schedule you set, for example a week before the due date and on the day, each with a button to pay. Reminders stop when the invoice is paid.
Can I bill product shoots to companies?
Yes, with their GSTIN, per SKU or per day, and record the TDS they keep back with the payment. On Growth and above, the sale goes into the B2B table of your GSTR-1.
Which plan does a photographer need?
Starter covers quotes, invoices, deposits, receipts and reminders for one person. Growth adds expenses for gear and travel, reports and GST returns, and room for a second shooter or an assistant to sign in.
Shoot the day. Let the balance arrive on time.
PikZiy Books opens for sign-ups in November 2026. Join the waitlist and we will tell you the day you can start.
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