“Just one more change”
Two rounds were agreed on a call. The client asks for a fifth, and it feels petty to say no without anything in writing.
18 unbilled hours on an ₹85,000 logo.
PikZiy Books / FOR GRAPHIC DESIGNERSFOR GRAPHIC DESIGNERS
Billing software for graphic designers. Quote the brief. Bill every round.
Price a brand project deliverable by deliverable, put the rounds of changes in writing, and let your client approve it on their phone. Then bill the advance, the approval and the final files, each one linked to the quote you agreed.
Sign-ups open November 2026 · 14-day free trial · No card needed to start
What is billing software for graphic designers?
Billing software for graphic designers turns a brief into a clear, priced quote, gets it approved, and bills the project stage by stage until it is paid, with GST, reminders and receipts handled along the way.
PikZiy Books is made by PikZiy Studio, a branding, design and web studio in Pune, so the quotes are built around deliverables, rounds and stages.
WHERE DESIGN FEES SLIP
The logo took three days. The changes took three weeks.
A lump sum nobody can read
“Branding: ₹1,69,000” leaves the client asking what they're paying for, and leaves you nothing to point to when scope grows.
Packaging for 3 SKUs becomes 5, at the same price.
The last 20% never arrives
Files are sent, the client is happy, the final invoice slips down their list.
₹39,884 outstanding for two months after hand-over.
A BRAND PROJECT, START TO PAID
From brief to final files.
Screenshots of the real app with a sample studio, Ember & Oak Studio in Pune.
- 01
Quote it deliverable by deliverable
One line for each deliverable, with what it includes: the identity system, guidelines, stationery, and packaging per SKU. Rounds of changes, the price of extra rounds and the payment stages go in the terms.
- Saved items with SAC 998391
- Quantities like 3 SKUs or 6 posts
- IGST or CGST + SGST, checked against the client's state
- 02
Approved on the client's phone
Send the quote's link on WhatsApp or by email. Your client accepts by typing their name and ticking that they agree, and you see it at once.
- No login for your client
- Their name and the time recorded
- Valid-until date and expiry
- 03
Bill the advance, then each stage
Create an invoice from the accepted quote for the advance, edit it to 40%, and issue it. Do the same at approval and at delivery, and add extra rounds as their own line.
- Every invoice linked to the quote
- Part payments and balances
- Extra rounds billed, not forgiven
- 04
Paid before the files go
Each invoice shows Unpaid, Partly paid or Paid. Clients pay online into your own gateway or by UPI with proof, and reminders follow up on the final invoice for you.
- A numbered receipt for every payment
- Reminders before and after the due date
- TDS recorded when a company keeps it back
FREE CALCULATOR
What do extra revisions really cost you?
Enter the fee, the hours the work takes, the rounds you quoted and the rounds the client asked for. See the hourly rate the project really paid, the work you didn't bill, and what to charge for each extra round.
WHAT THE PROJECT REALLY PAID
₹1,214 an hour
You quoted for 52 hours at ₹1,635 an hour. 3 extra rounds took it to 70 hours, so every hour paid 26% less.
- Work you did not bill
- ₹29,423
- Price each extra round at
- ₹10,000 + GST
Write the number of rounds and the price of each extra round into the quote's terms, so a fourth round is a line on the next invoice rather than a favour. Nothing you type is saved.
Quote it right next time: a quotation for design projects and how much to charge.
ON YOUR CLIENT'S PHONE
Approved between meetings.
Founders and marketing heads approve quotes from their phones. The quote opens clean, with every deliverable and your terms, and Accept quote is one tap and a name away.
When the invoice follows, the same link has a button to pay.
PDF OR SOFTWARE?
Why a quote in a design file isn't enough.
| Quote made in a design tool | PikZiy Books | |
|---|---|---|
| Looks good | Yes | Clean, with your details and GSTIN |
| GST and SAC codes | Typed by hand | On every line, worked out |
| Client approval | “Looks good 👍” on WhatsApp | Accepted online, with name and time |
| Stage invoices | Another file each time | Created from the quote, linked |
| Payment | Bank details in a PDF | A pay button, UPI with proof |
| Chasing the last stage | You, awkwardly | Reminders on your schedule |
WHAT YOU GET
Made for the way design projects run.
Deliverable-by-deliverable quotes
Saved items, descriptions, quantities and units.
Online approval
Typed name and a tick, with the time recorded.
Your logo
On every quote, invoice and receipt, with emails you can reword.
Stage invoices from the quote
Advance, approval and delivery, all linked.
GST or no GST
CGST, SGST or IGST with SAC codes, or PAN only.
Clients abroad
Dollars, euros and pounds, as an export.
Payments and receipts
Online, UPI with proof, part payments and TDS.
Expenses
Fonts, stock, software and printing proofs.
Growth plan and aboveGST returns
GSTR-1 download and the GSTR-3B worksheet.
Growth plan and aboveRetainers
Monthly social or design retainers, invoiced for you.
Business plan and aboveCoupons
Discount codes for packages and returning clients.
Business plan and aboveEmails in your name only
No PikZiy Books branding on what you send.
Business plan and abovePLANS
Which plan you need.
Starter covers a designer's quotes and invoices. Growth adds expenses and GST returns.
| Feature | Starter | Growth | Business | Enterprise |
|---|---|---|---|---|
| People who can sign in | 1 | 3 | 10 | 25 |
| Quotes, approval and stage invoices | Included | Included | Included | Included |
| Payments, receipts and reminders | Included | Included | Included | Included |
| Expenses and reports | Not included | Included | Included | Included |
| GSTR-1 and GSTR-3B tools | Not included | Included | Included | Included |
| Retainers and coupons | Not included | Not included | Included | Included |
Every plan has unlimited invoices, customers and items, and starts with a 14-day free trial. Prices are published when sign-ups open in November 2026. Businesses that sign up from 1 November 2026 to 30 April 2027 and pay for a year get 18 months for the price of 12. Compare every feature
QUESTIONS
Asked, and answered.
What is billing software for graphic designers?
Billing software for graphic designers turns a design brief into a priced quote, deliverable by deliverable, lets the client approve it online, and bills the project in stages until it is paid. It should handle GST, clients in other states and abroad, and reminders, so you spend your time designing.
How should a designer quote a branding project?
List each deliverable as its own line, such as the logo and identity system, brand guidelines, stationery and packaging per SKU, with a short description of what is included. Put the rounds of changes, the price of extra rounds, the payment stages and when files and rights are handed over in the terms. Our design quotation guide has a worked example.
Which SAC code do graphic designers use?
Graphic design services usually fall under SAC 998391, specialty design services, at 18% GST. Save it on your items once and it fills in on every quote and invoice. If your work is mainly advertising or photography, check the code with your CA. See HSN vs SAC codes.
How do I charge for extra revisions?
Say in the quote how many rounds are included and what each extra round costs, then add extra rounds as a line on the next stage's invoice. The calculator on this page shows what unbilled rounds cost you and what to charge for each one.
Can my client approve the quote online?
Yes. They open the quote from a link on their phone or computer, with no account, and accept by typing their name and ticking that they agree to its prices, notes and terms. You get an email straight away.
How do I bill a design project in stages?
Create an invoice from the accepted quote for each stage, such as 40% to start, 40% on logo approval and 20% on delivery, and edit it to the share due. Each invoice links back to the quote, and the client pays from its link.
Do I need GST registration as a freelance designer?
Once your aggregate turnover crosses ₹20 lakh in a financial year (₹10 lakh in some north-eastern states), including exports. Below that you can invoice without GST using just your PAN. See GST for freelancers.
Can I invoice clients abroad?
Yes, in US dollars, euros, pounds and other currencies, with the place of supply shown as outside India. Add your LUT declaration to the notes for an export without GST.
Can I hold back final files until the client pays?
PikZiy Books doesn't deliver files. Write the hand-over rule into your terms, such as “final files and full rights on payment in full”, and check the invoice shows Paid before you send the files.
Which plan does a designer need?
Starter covers quotes, invoices, payments, receipts and reminders for one person. Growth adds expenses for software and fonts, reports and GST returns, and room for two more people.
Design the brand. Bill every round of it.
PikZiy Books opens for sign-ups in November 2026. Join the waitlist and we will tell you the day you can start.
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