Packages paid “after the first session”
A client starts a 10-session package on goodwill. Four sessions in, half of it is still unpaid.
₹41,300 outstanding on an ₹82,600 package.
PikZiy Books / FOR COACHES AND TRAINERSFOR COACHES AND TRAINERS
Billing software for coaches and trainers. Coach more, chase less.
Invoice packages, sessions and team workshops, bill monthly coaching on the 1st without lifting a finger, and let clients pay by UPI from a link. Companies' TDS is recorded, and every client's account is one statement away.
Sign-ups open November 2026 · 14-day free trial · No card needed to start
What is billing software for coaches and trainers?
Billing software for coaches and trainers handles the business side of the practice: invoices for packages, sessions and workshops, monthly billing for ongoing clients, payments by UPI or card, and a clear record of who has paid.
PikZiy Books bills individuals and companies the same way, and keeps monthly clients invoicing themselves with recurring invoices.
WHERE COACHING INCOME LEAKS
Great sessions. Messy money.
Monthly clients billed late
Coaching runs every week; invoices go out when you remember, sometimes two months at once.
₹75,520 for two months of coaching, paid in the third.
Company workshops and TDS
The HR team pays ₹18,000 less than the invoice. Is it TDS, a mistake, or something still owed?
₹2,12,400 invoiced, ₹1,94,400 received.
HOW A PRACTICE RUNS IT
Packages, monthly clients and team workshops.
Screenshots of the real app with a sample practice, Northstar Coaching in Bengaluru.
- 01
Sell packages up front
Invoice the package with its terms for booking and unused sessions. Take it in full or in part; the invoice shows what's been paid and the balance due.
- Packages, sessions or days as the unit
- IGST or CGST + SGST from the client's address
- UPI with proof, or online
- 02
Monthly coaching on schedule
Turn a monthly client's invoice into a subscription. It is issued and emailed on the same day every month until the end date you set.
- Every week, month, quarter or year
- Ends when the engagement ends
- The client pays each invoice from its link
- 03
Workshops for companies
Invoice a company's training with their GSTIN, record the payment and the TDS they keep back, and send a statement that shows the account is settled.
- TDS under section 393
- Statements for any period
- Their finance team sees it all on one page
- 04
Reminders, not awkward messages
Polite reminders go out before and after the due date with a button to pay, so you never have to raise money in a session.
- Up to six steps
- Quiet days with nothing sent
- Stop as soon as it's paid
FREE CALCULATOR
Price a package and plan your week.
Enter your session price, the package size and discount, how long a package lasts, and the income you want each month. See the package price, how many clients you need and how many sessions a week that means.
THE PACKAGE
₹70,000 for 10 sessions
₹7,000 a session, ₹10,000 less than paying session by session.
- Clients on a package at any time
- 18
- Sessions a week
- 10.4
- Package invoice with GST at 18%
- ₹82,600.00
Commercial coaching and training is usually billed under SAC 999293 at 18% GST once you are registered. Sessions a week assume clients use their sessions evenly. Nothing you type is saved.
Keep it running: recurring invoices for monthly clients and a polite payment reminder.
NOTEBOOK OR SOFTWARE?
Why a notebook of payments stops adding up.
| Notebook and UPI history | PikZiy Books | |
|---|---|---|
| Packages | Paid “later” | Invoiced up front, balance shown |
| Monthly clients | Invoiced when you remember | Issued and emailed on schedule |
| Company workshops | TDS guessed from the bank | TDS recorded with the payment |
| Who has paid | Scroll through UPI | Paid, Partly paid, Overdue |
| Reminders | Raised in a session | Sent for you, with a pay button |
| Year-end | Rebuilt for your CA | Reports and statements ready |
WHAT YOU GET
Billing that fits how you coach.
Packages, sessions and workshops
Any unit, with your terms.
Individuals and companies
With or without a GSTIN.
UPI and online payments
Your own gateway, or UPI with proof.
Part payments and TDS
What's paid, what's kept back, what's due.
Reminders and receipts
Sent and numbered for you.
Quotes for corporate programmes
Accepted online by HR.
Expenses
Venues, travel and course materials.
Growth plan and aboveGST returns
GSTR-1 and GSTR-3B from your invoices.
Growth plan and aboveMonthly coaching
Recurring invoices, issued and emailed.
Business plan and aboveClient statements
Invoiced, paid and TDS on one page.
Business plan and aboveTDS report
TDS receivable by client and section.
Business plan and aboveCoupons
Discount codes for launches and cohorts.
Business plan and abovePLANS
Which plan you need.
Starter covers packages and sessions. Business adds monthly coaching that bills itself, statements and the TDS report.
| Feature | Starter | Growth | Business | Enterprise |
|---|---|---|---|---|
| People who can sign in | 1 | 3 | 10 | 25 |
| Invoices for packages, sessions and workshops | Included | Included | Included | Included |
| UPI and online payments, reminders | Included | Included | Included | Included |
| Expenses and reports | Not included | Included | Included | Included |
| Monthly coaching invoices | Not included | Not included | Included | Included |
| Client statements | Not included | Not included | Included | Included |
| TDS report and books | Not included | Not included | Included | Included |
Every plan has unlimited invoices, customers and items, and starts with a 14-day free trial. Prices are published when sign-ups open in November 2026. Businesses that sign up from 1 November 2026 to 30 April 2027 and pay for a year get 18 months for the price of 12. Compare every feature
QUESTIONS
Asked, and answered.
What is billing software for coaches and trainers?
Billing software for coaches and trainers invoices sessions, packages and workshops, bills monthly coaching on schedule, takes payments online, and keeps a record of what each client has paid. It should work for individual clients and for companies that book training for their teams.
How do I bill a coaching package?
Invoice the package as one line, such as “Career coaching package, 10 sessions”, with the terms for booking and unused sessions. Take the full amount or a part payment up front; the invoice shows the balance due until it is paid.
Can I bill monthly coaching automatically?
Yes, on Business. Invoice the first month, then turn it into a subscription that invoices the client every month until the end date, issued and emailed on its date. The client pays each invoice from its link; nothing is charged to their card automatically.
Does PikZiy Books track how many sessions a client has used?
Not yet. There is no session counter or booking calendar. Keep track of sessions in your calendar, and use the invoice for what was bought and paid.
Is GST charged on coaching and training?
Commercial coaching and training is generally taxable at 18%, usually under SAC 999293, once you are registered for GST. Exemptions apply to some education, such as recognised qualifications, not to most private coaching. Check your case with your CA.
A company booked a workshop and deducted TDS. How do I record it?
Record what reached your bank and, separately, the TDS kept back with its section, usually 393 for professional fees (194J before April 2026). The invoice is settled, and on Business the TDS appears in your TDS report and the client's statement.
Can individual clients pay by UPI?
Yes. Clients can pay online through your own Razorpay, Cashfree or Easebuzz account, or pay you directly by UPI and attach the screenshot from the invoice link. You confirm it and it's recorded.
Can I invoice clients in other states?
Yes. For an individual client, the place of supply comes from their address, so a coach in Karnataka charges IGST to a client in Tamil Nadu. PikZiy Books checks the tax against the state on every line.
Can I send a statement to a company client?
On Business. A statement shows everything invoiced, paid and deducted as TDS for a client over any period, to print or download, which helps when a company's finance team reconciles at year-end.
Which plan does a coach need?
Starter covers invoices, packages, payments and reminders for one person. Growth adds expenses, reports and GST returns. Business adds monthly coaching invoices that send themselves, client statements and the TDS report.
Focus on your clients. Let the invoices follow up.
PikZiy Books opens for sign-ups in November 2026. Join the waitlist and we will tell you the day you can start.
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